Interlibrary Loan (ILL) Policies and FAQs
Last revised: April 12, 2010
What is Interlibrary Loan?
Interlibrary Loan (ILL) is a service through which we will request materials, such as books, periodical articles, and music scores from another library when we do not own that material ourselves.
How is ILL different from I-Share?
I-Share includes the resources of more than 75 Illinois libraries belonging to CARLI, the Consortium of Academic & Research Libraries in Illinois. You can place your request for books available in I-Share by using the I-Share catalog link on the library home page. Interlibrary loans are placed by library staff for materials from other institutions outside of I-Share and from other institutions nationwide.
Who may use ILL?
Current Roosevelt University students, faculty, and staff who are in good standing and those with emeritus faculty status can request materials through Interlibrary Loan.
What can be requested via ILL?
ILL will help you obtain research materials not available at RU. However, some items might be difficult to obtain from other libraries, such as:
If RU owns the material you are requesting and has it available, we will cancel your request and help you access the requested material in our collection.
Can I borrow textbooks for my classes through ILL?
No. Interlibrary loan cannot be used as a substitute for buying textbooks or other course required materials. Loan periods are rarely longer than 4 weeks and renewals are not always granted. Keeping a book longer than the loan period might cause you to receive a fine greater than the original cost of the book. This results in strained relations with libraries that we rely upon for providing supplemental research materials.
For further information concerning textbooks, read our Textbooks and Required Course Materials Policy page.
What does ILL cost?
ILL materials can often be obtained from lending libraries for our patrons without charge. However, the library may be charged for borrowing materials from other libraries. In most cases the library does not pass on these costs to the patron; however the library reserves the right to deny expensive requests.
What about Theses and Dissertations?
You may attempt to request theses and dissertations via ILL. However, the fee of $15.00 from the lending library will be passed on to RU students. Fees must be paid prior to the RU Library placing the interlibrary loan request. Detailed information can be found on our Dissertations and Theses ILL Policy page.What are the fines for overdue books?
There is a 30 day grace period for Roosevelt books that are returned late. After 30 days, a book is assumed lost, and a $60 item replacement fee is automatically charged to your account, as well as a $5 late fee. If a book that is assumed to be lost is returned, the $60 fee is waived and only the $5 late fee is charged.
I-Share libraries set their own late fee policies. Roosevelt cannot accept payments for other institutions. You will have to contact them directly to settle your account with them. Click the link below to see a list of I-Share libraries:
Interlibrary Loan books that are overdue have a non-waivable fine of $50.
Interlibrary Loan is a courtesy provided by the lending library and any conditions of use imposed by that library must be strictly observed. All items are subject to immediate recall by the lending library. Borrowed items kept overdue by patrons create critical problems for Interlibrary Loan service. Lending libraries may cease to lend to our institution until all overdue materials are returned. Costly fines and replacement fees could also be incurred.
How long does it take to get something on ILL?
I-Share books often arrive in 2 to 3 business days.
ILL books and materials take 7 to 10 business days to arrive.
Journal articles usually arrive within three days.
Delivery time is dependent on the library sending the material, the availability of the requested material and the accuracy of your request.
How are ILL requests submitted?
How will I be notified?
You will automatically receive a notice in your Roosevelt email when your item has arrived at the library. Notifications cannot be sent to non-Roosevelt email addresses.
Where do I pick up materials I requested on ILL?
Pick up books at the campus where you placed the request, or ask that they be sent to the campus location of your choice. Journal articles will be sent to your Roosevelt email address.
How long can I keep material borrowed via ILL?
Journal articles are yours to keep.
Roosevelt books are checked out for a four week loan period with three renewals allowed.
I-Share libraries set their own due dates, usually for a four week period. You can request a renewal for these items through your online library account. Click Here to access your library account.
For Interlibrary Loan items, the due date is always set by the lending library. Renewals may be possible but can only be given by the lending library, not the RU library. In order to renew ILL material, you must log into your ILLiad account and request a renewal no sooner than 14 days before the material is due and no later than 1 day after it is due. Click here to learn how to request a renewal with your ILLiad account. Renewals are not guaranteed and are not usually granted once the due date has passed.
Interlibrary Loan is a courtesy provided by the lending library and any conditions of use imposed by that library must be strictly observed. All items are subject to immediate recall by the lending library. Borrowed items kept overdue by patrons create critical problems for Interlibrary Loan service. Lending libraries may cease to lend to our institution until all overdue material is returned. Costly fines and replacement fees could also be incurred.
Can I go to an I-Share library and check out a book?
Books available at an I-Share library may be checked out by students, faculty, and staff of Roosevelt University. You may visit I-Share libraries directly and check items out as long as you have your current RU ID with you.
However, all I-Share libraries set their own policies for check-out periods, renewals, and what can or cannot be checked out to patrons from other I-Share institutions. If you plan on visiting another I-Share library, it would be advisable to contact that library to determine if they will check out a specific item to you.
What if Roosevelt owns a book but it is checked out?
Check the I-Share catalog to see if the book is available and place your request through I-Share. If the book is not available in I-Share we can request it from another library through Interlibrary Loan.
How do copyright restrictions affect interlibrary loan?
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or other reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.
The Roosevelt University Library will make every effort to comply with federal copyright regulations as stated in Sections 107 and 108 of Title 17, United States Code.
Articles that incur a significant copyright fee will be ordered, at the discretion of library staff, only after the library staff has arrived at an agreement with the requester with regard to copyright fees and permission has been received.
Who can I contact about these policies?
If you have questions or comments about these ILL policies, feel free to contact our Interlibrary Loan department.
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