Contact
Physical Deposits
If you are a current or former student, staff or faculty member, please contact Claire to discuss donating materials to the RU Archives. Please note: we do not accept unsolicited materials from anyone. Proper communication and documentation about deposited items is necessary.
Will I Ever See My Item Again?
Have no fear! Visit the Find & Access tab on this research guide to learn more about locating your donated material once it has been through processing.
The Donation/Transfer of Ownership Agreement allows the RU Archives to preserve, organize, digitize, and reformat donated items in order to increase access to the items. Contact Claire for more information about ownership, copyright, and accessing donated materials.
Born-Digital Deposits
Steps for Depositing Digital Archives
- Locate the shared folder that corresponds to your department/team name. This can be found in your "Shared Folders" section in OneDrive.
- Locate files to deposit. Rename them according to our archival naming conventions. (LastName_FileName_MM.DD.YYYY)
- Create a copy of your item and move it into your shared folder.
- Once copied, verify that your files have been copied properly by checking the shared folder one more time.
Please do not reformat files. Please do not leave the creation date out of the file name. If you are unaware of when the file was created, please note your best guess by adding the semester and year in place of an actual date. (LastName_FileName_SemesterYYYY)
-
Read Before You DepositClick here for a PDF version of guidelines for digital deposits.
-
Call for Digital Archive Deposits, Fall 2025This PDF was posted on InsideRU to encourage faculty and staff to prepare for depositing their digital files into the RU Archives.
Do you need assistance locating, renaming, or copying files? Watch this 5-minute video to better understand the process:
Do you need assistance commenting on photo, video, and audio files within OneDrive? Watch this 4-minute video to better understand this practice: